All field trips must agree to these terms upon booking a field trip.

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To ensure a smooth and enjoyable field trip experience, we've implemented important systems and guidelines.

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All field trip details, including any special requests and final head count, must be confirmed

at least two weeks prior to the trip.

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We will prepare for your group's visit based on the information provided in the booking details and the confirmed invoice.

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Thank you for your understanding and cooperation. We look forward to hosting your group at Julian Farm and Orchard.

 

Scheduling:  

All field trip details must be confirmed two weeks in advance.

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PACKAGE 1 - GENERAL ADMISSION  (This option is great for any size group)

Offered when the farm is open to the general public.  

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PACKAGE 2 - STANDARD FIELD TRIP PROGRAM (Must have a group of 25 or more paying attendees.)

Offered Wednesday and Thursday when the farm is closed to the general public. We will staff in accordance with the field trip reservation details.

 

Being that the farm is closed on these days, field trip staffing is based on the final headcount received. The gift shop or a register are not open on field trip days unless requested. If you would like these available, please request this during the booking process.​

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Final Head Count and Group Roster: 

Field trips are required to provide a FINAL headcount two weeks before the field trip.

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A final head count is the TOTAL number attending the field trip. We need the count broken down by the total number of: 

• Students (18 months and  old)

• School Staff

• Parent Chaperones

• Siblings (aged 17 months and under)

 

A group roster with participants' names must be submitted to our team at the time final headcount is given.  

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If the school does not want to provide the group roster, a group representative with a group roster must arrive ahead of the group to assist Julian Farm and Orchard with the check-in process.  In this case, we will go by the final head count turned in.​

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Field Trips are charged a per-person rate for 18 months and older. 

 

There will be no refunds for no-shows and day of add-ons cannot take the place of no-shows. Any day of add-ons will be required to pay the full field trip price (no discounts) by credit card.

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Payment: 

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Field Trips are charged a per-person rate for 18 months and older. There will be no refunds for no-shows.

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Any add-ons or upgrades will be applied to all guests attending in your group.  

 

All field trips will receive one invoice for the group via QuickBooks. All field trip reservations require to pay in ONE transaction. Julian Farm and Orchard accept checks or credit card with a 4% processing fee. 

 

The digital invoice will be created based on group roster head count provided to Julian Farm and Orchard staff two weeks prior to the field trip date. Once the invoice is create we do not make changes to it.  

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Invoices must be paid prior to arrival.

 

Purchase Orders: 

Upon request, we offer public schools 30 days from the date of the field trip to pay when a signed purchase order is provided when the final head count is given. All terms still apply. We still bill off the final head count given two weeks before the field trip. 

 

For the best day of experience, we highly discourage adding participants after the final headcount has been provided. Any day of add-ons will be required to pay the full field trip price (no discounts are applicable) by credit card. Day of add-ons cannot take the place of no-shows. ​​​

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Group Discounts (25 or more paying attendees): 

• The attendee price is waived for school staff.

• One free chaperone is admitted for every 10 paid students. (Any additional guests will pay the regular field trip attendee price.) 

• Groups of 50 or more paid attendees get 10% off.  ​​

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Liability Waivers: 

Anyone participating in axe throwing, the bell ringer, rock climbing, the apple cannon, and/or ice skating are required to sign a liability waiver. Parent(s) or Court-Appointed Legal Guardian(s) must sign for any participating minor (those under 18 years of age). An adult can sign the waiver for up to 10 miners at a time. When an adult is signing for a minor, the minor's name must be listed on the waiver. For field trips, our staff will create a special waiver link for your group. This will allow the group coordinator to see who has signed the waiver. All waivers must be signed before arrival.  

 

What to Bring: 

We recommend everyone bring a water bottle.  We have no drinking water on site. 

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Please have everyone pack snacks and lunch. We do not sell food onsite. 

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Please make sure they wear clothes and shoes appropriate for a farm environment. Closed-toe shoes are needed. Knee-high shorts or pants are recommended. Closed-toe shoes and knee-high shorts or pants are required for axe throwing and rock climbing. We are located in a four-season climate. We recommend everyone dressed for the weather forecast on the day of the trip. Sunscreen, ChapStick, jackets, hats, and sunglasses are recommended.  

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Lunch: 

Julian Farm and Orchard has a number of picnic areas for lunch and snack time. We provide tables and trash cans.  

Julian Farm and Orchard does not sell food.  

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There is no drinking water available on the farm. Please bring water for your group. 

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Jeremy’s on the Hill, Heroes Wood-Fire Pizza, and California Mountain Bakery are all within walking distance.  

Throughout the year (primarily in the fall) do have third-party food vendors on site. Please ask our staff about possible onsite food vendor options when booking.  

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We have partnered with local restaurants to offer sack lunches. Please contact any of the following businesses directly to order: Julian Beer Co., Heroes Wood-Fired Pizza, and Jeremy’s on the Hill.  

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Parking: 

We have a large gravel lot right off the highway. We can park a bus with advanced notice. If your group is coming in a large number of personal vehicles, please tell us so we can plan accordingly. 

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Day of Itinerary: 

Arrival and Check-In Time:

Arrival time is scheduled 30 minutes before the field trip starts. During this time we will check participants in using the final head count/group roster and provide them with an armband. 

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After checking in, we encourage participants to use the bathroom and eat a snack.

 

Start Time:

The field trip will start at the agreed-upon start time. Please tell attendees to arrive during the arrival window to limit program disruptions.

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Field Trip Program:

​We typically do the hayride, field trip lesson, and petting zoo as a group. Depending on the group pace, this will take approximately an hour to an hour and a half.  

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We kindly ask all attendees to plan on staying until all structured activities are completed to limit disruptions. Anyone wishing to leave early can do so once free time starts.  

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Lunch and Free Time:

After these activities are completed, the group will have free time for the remainder of the field trip to self-guide themselves around the farm, through the haybale maze, play yard games, and have lunch.  

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Our gift shop can be opened during this time if requested during the booking process.  

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Activity Upgrades: 

Julian Farm and Orchard is open to the public Friday-Sunday seasonally. Field trips that take place on days we are open to the public are welcome to stay and hang out after the program concludes. Those wishing to participate in our other activities offered will have to pay the full price of our activity packages. General admission will not be charged on the upgrade.  Please see our website or ask our staff about current activity offerings. 

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